Self-hosted n8n workflow personalized email outreach
AI-Powered Lead Qualification & Outreach Automation
This workflow uses n8n (self-hosted) to fully automate inbound lead handling—from form submission to AI-based qualification and personalized outreach. It enriches leads with Apollo.io data, evaluates lead quality using AI, and automatically sends tailored emails to high-quality prospects while logging everything in Google Sheets.
Industry
E-commerce / Amazon Sellers
Use Case
Market Intelligence & Pricing Automation
Core Capabilities
Competitor & price tracking + Keyword & SEO intelligence + Automated strategy reports
Automation Level
Fully Automated (Daily Execution)
Status
Production-Ready
What You Get?
You receive a production-ready AI lead automation system that filters out low-quality leads and ensures your sales team only engages with strong prospects.
Key benefits include:
- Automated web form lead capture with validation
- Lead enrichment using Apollo.io (job title, company, LinkedIn)
- AI-powered lead scoring (1–10) using LangChain + Groq
- Conditional outreach (emails sent only to qualified leads)
- Personalized AI-written emails via Gmail
- Centralized lead logging in Google Sheets
How It works?
Once a lead submits a form, the workflow enriches the data, evaluates lead quality using AI, and automatically takes action based on the score—ensuring efficiency and consistency.
- AI scores leads based on role and industry relevance
- Only leads with a score ≥ 6 proceed to outreach
- Dynamic email content personalized per lead
- Full visibility with structured Google Sheets logging
- Secure credential handling (no hardcoded API keys)
Setup & Notes
Estimated Setup Time: 15–20 minutes
Requirements
- Self-hosted n8n instance (community nodes required)
- Apollo.io API key (free tier supported)
- Gmail account for sending emails
- Google Sheets for lead tracking
- LangChain + Groq credentials for AI scoring and email generation